Your boss approaches you and tells that workplan is very good but customer wants to know how can we deliver the project sooner than promised? Now you have to come up with a new workplan or make some adjustments based on new findings. You put your thoughts together and go on to make changes/update and deliver the final document with required changes.
And then your boss asks, why this task is due this particular day and why are we taking this long to complete, etc., etc…
You might have answers for most of the questions your boss has asked but it is of prime importance that you document all the assumptions you made while planning, does not matter how small or evident those assumptions are.
I would capture following –
- why are you making these changes or what is the objective and if these objectives are aligned with customer expectations;
- what are high-level or global assumptions for the plan being put in place (standardized assumptions);
- why making change to time/scope/cost;
- what are risks that can derail the work;
- what are the opportunities that you are counting on;
- who are the critical resources you have based your work on;
- what exceptions from standard process did you make;
- what compromises are built into the plan;
- what is the impact on existing process (if any);
- for budget tail of it : dollars spent per month; and
- what are the key milestones.
I hope these are the basic questions that we should be able to answer from a Project Management perspective when talking about assumptions. Let me know what your thoughts are and what else could be added to the list?
Thanks for reading it, appreaciate your feedback.